Financial Aid Policies
Returns of Federal Title IV Funds: Returns of Federal Title IV Funds for financial aid students who withdraw, officially or unofficially, from all of their courses in a semester or from The College prior to the 60% point in a semester, are guided by special return policies as designated by the United States Department of Education. The exact amount required to be returned will vary depending on the amount of grant and loan funds the student received and at what point in the semester the student withdrew. In addition, the student will be liable for the balance owed The College for tuition and fees. Specific return policy information is available through the Financial Aid Office, and published in the Financial Aid Handbook.
Courses Covered: Financial aid is available only for courses within a student's eligible program of study.
Repeat Courses: For one time only, financial aid will cover a repeated course that has been previously passed. For this purpose, passed means any grade higher than an “F,” regardless of any school or program requiring a higher qualitative grade or measure to have been considered to have passed the course. A student may be repeatedly paid for failing/withdrawing from a course. However, if a student passed a course once, then is repaid for taking it, and fails or withdraws the second time, that failure counts as their paid retake, and the student may not be paid for retaking the course a third time. If a program of study requires students to retake all of the coursework for a term in which a student fails a course, any courses retaken that were previously passed in this case are not eligible for Title IV aid.
Satisfactory Academic Progress for Financial Aid: Financial Aid recipients must make Satisfactory Academic Progress for Financial Aid to retain financial aid eligibility. The standards for Satisfactory Academic Progress for Financial Aid are specific to the financial aid program, and are both qualitative and quantitative. The standards measure a student’s cumulative grade point average (CGPA) and his/her “incremental” progress in terms of completing a minimum amount of work at stated intervals. When a student is reviewed for SAPFA, all credits in all the student’s enrollment periods at Great Bay Community College are included in the review. This includes enrollment periods during which the student did not receive financial aid and enrollment periods during which the student did receive financial aid, and enrollment periods during which the student was matriculated and enrollment periods during which the student was not matriculated. Approval under the college’s academic amnesty policy does not remove that academic history from the SAPFA review. All academic history at Great Bay is included in this review. SAPFA is reviewed by the Financial Aid Office at the end of each semester.
Cumulative Grade Point Average (CGPA) Component
A student must maintain a minimum cumulative grade point average as noted below to be considered as making Satisfactory Academic Progress for Financial Aid.
|Credits earned||Certificate/Diploma Minimum CGPA||Associate Degree Minimum CGPA|
A student must successfully complete at least two-thirds (66.67%) of the total credits he or she attempts throughout his/her academic career at The College. All attempted credits resulting in either an academic grade or administrative transcript notation will be included in the quantitative calculation. For example, a student who has enrolled in 36 credits throughout his or her academic career at The College must pass at least 24 credits in order to be making financial aid satisfactory academic progress.
Maximum Timeframe Component
A student may receive student federal aid for any attempted credits towards his or her program of study as long as those credits do not exceed 150% of the published length of the student's program of study.
For example, a student enrolled in an eligible 24-credit certificate program may receive financial aid for up to 36 credits attempted. Likewise, a student enrolled in a program of study that requires 64 credits to earn the degree can receive student federal aid for a maximum of 96 credits attempted.
- Completion Rate Component
- A student must complete at least 66.67% of the credits attempted to maintain financial aid eligibility.
- Maximum Timeframe Component
- A student may receive financial aid for up to 150% of the number of credits required by a student's program.
The qualitative and quantitative components of the SAPFA policy will be reviewed at the end of each semester of the student's program of study.
Academic Periods Included in the Review
In general, all coursework at Great Bay Community College is taken into account when reviewing an academic record for Satisfactory Academic Progress for Financial Aid. This includes periods when the student did not receive financial aid funds, and periods for which the student has received academic amnesty.
There are some exceptions. Please refer to the table below for a breakdown of how each type of course or credit is treated in the review.
|Cumulative GPA Component||Completion Rate Component||Maximum Timeframe Component|
|Regular courses in your program of study||Yes||Yes||Yes|
|Running Start/ eStart Courses||Yes||Yes||Yes|
|Repeat Courses **||Yes||Yes||Yes|
Credit by Examination/ Credit for Prior Learning
**Only the most recent attempt of the repeated course is counted in the Cumulative GPA. Credit for a course can only be earned one time.
Students Making Satisfactory Academic Progress for Financial Aid
Students who meet SAPFA standards are making Satisfactory Academic Progress for Financial Aid and retain eligibility for student financial aid for the following semester.
Students on SAPFA warning
Students who do not meet SAP standards will be placed on SAPFA warning for one semester. Students on SAPFA warning will retain their eligibility for student financial aid for the following semester.
At the end of the warning period, the student's record will be reviewed. If the student meets SAPFA standards, the student will once again be making Satisfactory Academic Progress for Financial Aid, and will be eligible for student financial aid for the following semester.
If the student is still unable to meet SAPFA standards, he or she will be ineligible to receive financial aid.
The student may appeal an ineligible decision by completing and submitting the Appeal and Academic Plan form, carefully following the instructions on the form to include the following information:
Student name and ID#
Circumstances which prevented the student from making Satisfactory Progress for Financial Aid in the past
An Academic Plan which describes how the student will regain Satisfactory Academic Progress for Financial Aid in the future, and complete his or her academic program within the maximum timeframe component (see above),
Financial Aid Appeal/Academic Plan forms are available at the College Services One Stop counter, from the Financial Aid Office, online at http://greatbay.edu/admissions-aid/financial-aid/policies and by email request to firstname.lastname@example.org
If the appeal is granted, the student will be eligible for student financial aid for the following semester, but will be on SAPFA probation.
Students on SAPFA Probation
At the end of the probationary period, the student's record will be reviewed again. Students meeting SAPFA standards will be eligible for student financial aid for the following semester, if they meet all other eligibility standards.
Students not meeting the standards for SAPFA will be ineligible for student financial aid at Great Bay Community College. Financial aid eligibility may be regained by meeting the published SAPFA standards.
Frequently asked questions about the Financial Aid Satisfactory Academic Progress Review Process (SAPFA)
- When is my academic progress reviewed?
- At the end of each semester
- Are there any warning periods?
- Yes, one warning semester during which eligibility is retained
- Is there an appeal process?
- Can you regain financial aid eligibility once you lose it?